Test drive operations, fully managed
DriveDesk gives your dealership a single platform to manage test drive bookings, KYC-verified valets, real-time GPS tracking, and digital gate passes — so every test drive runs smoothly.
Staff & gate operations use the DriveDesk mobile app — available for Android.
Everything your dealership needs
From the moment a customer walks in to the moment the vehicle returns to the lot — DriveDesk has every step covered.
Smart Booking Management
Handle walk-ins, scheduled visits, and events from one dashboard. Gate passes are auto-generated on booking approval.
Lead Capture & Enquiries
Capture test-drive enquiries from your public site and the marketplace, triage them, and convert to bookings — with a passwordless OTP portal for customers to track requests.
Marketplace Lead Channel
Get verified, phone-OTP leads from the public DriveDesk marketplace delivered straight into your dashboard. Pay only to unlock the ones you want.
DigiLocker KYC for Staff
Enforce Aadhaar + driver licence verification via DigiLocker before any staff member gets behind the wheel.
Real-Time GPS Tracking
Monitor every test drive live on a map. Staff pings and trip status events stream to your operations dashboard.
QR Gate Pass System
HMAC-signed QR codes control vehicle checkout and return. Gatekeepers scan — the system handles the rest.
Incident & Condition Reports
Log trip incidents — damage, delays, safety — with photos and manager sign-off. Capture pre/post-drive vehicle state with walkaround photos, fuel, odometer, and signature.
Analytics & Insights
Track KMs driven, test drives, ratings, and enquiries per vehicle. Spot trends across any date range with a built-in analytics dashboard.
Branded Public Websites
Give every dealership a branded public website — custom domain, page builder, theming, and navigation — to showcase inventory online.
Inter-Dealership Transfers
Move vehicles between dealership locations with two-way gate passes and full status tracking from request to receipt.
Multi-Channel Notifications
Keep customers and staff informed with in-app alerts, email, SMS, and push notifications throughout the test drive.
Fleet Availability Calendar
See which vehicles are available, in-use, or under maintenance at a glance. Block dates and manage schedules easily.
Subscription Billing
Razorpay-powered subscription management with automatic usage tracking and billing period rollup.
Team & Role Management
Onboard owners, managers, valets, and gatekeepers with granular permissions. Invite by email with secure token-based acceptance.
How it works
A complete operational loop — from booking to return — handled automatically.
Dealership onboarding
Your account is provisioned by our team. You receive a welcome email with credentials to your dedicated dashboard.
Add your fleet & team
Add your test vehicles and invite managers, valets, and gatekeepers. Valets complete DigiLocker KYC before their first assignment.
Accept bookings
Customers walk in or book online. Your team approves the booking and a QR gate pass is automatically generated.
Gate checkout
The gatekeeper scans the QR pass on arrival. The valet is assigned and GPS tracking begins the moment the vehicle leaves the lot.
Live monitoring
Managers watch the trip live on the operations map. Automated alerts fire if a trip runs too long or the vehicle goes out of range.
Return & review
The vehicle returns, a gate scan closes the trip. A post-drive review is triggered automatically and usage rolls up to your billing period.
A built-in lead channel for your dealership
More than fleet operations — DriveDesk also runs public marketplaces for cars and bikes where nearby buyers find your vehicles and request a test drive. Verified leads flow straight into your dashboard.
Free public listings
Buyers near you discover your test-drive vehicles by make, model, and distance — your inventory gets a public storefront with zero extra setup.
Verified leads only
Every enquiry arrives phone-verified by OTP, with optional email and DigiLocker driving-licence checks. No spam, no throwaway numbers.
Leads → bookings
Marketplace enquiries land straight in your dashboard inbox and convert to bookings in one click — the same pipeline as your walk-ins.
Repeat-buyer recognition
Returning buyers are recognised by phone, so their details and licence verification carry over. Pay only to unlock the leads you want.
Field operations run on the app
Staff members use the app for background GPS tracking. Gatekeepers use it to scan QR codes with the camera. Both get instant push notifications — features the web browser alone cannot provide.
Staff Members
Accept assignments, track trips live, and get push alerts for new jobs — with automatic offline location queueing.
Gatekeepers
Scan gate pass QR codes with the camera. Real-time HMAC validation and instant checkout/check-in logging.
Android & iOS
Available on both platforms. Android via direct APK or Play Store. iOS via App Store or TestFlight.
Trusted by dealerships across India
“DriveDesk completely transformed how we manage test drives. Our team spends less time on paperwork and more time with customers.”
Rajesh Nair
Dealer Principal, Nair Motors — Kochi
“The DigiLocker KYC for valets gave us peace of mind. Every driver on our fleet is verified before they touch a vehicle.”
Priya Shankar
Operations Manager, Shankar Auto — Chennai
“The live tracking and gate pass system cut our checkout time from 15 minutes to under 2. Customers notice the difference.”
Amandeep Singh
Fleet Manager, Singh Premium Cars — Chandigarh
Simple, transparent pricing
No hidden fees. Cancel anytime. GST applicable on all plans. 30-day free trial available.
Starter
+ GST
Perfect for single-brand showrooms getting started.
- Up to 10 test vehicles
- Unlimited bookings
- QR gate pass system
- Basic team roles (Owner, Manager, Staff, Gatekeeper)
- Email + SMS notifications
- DigiLocker KYC for staff
- Standard support (business hours)
Growth
+ GST
For multi-brand dealerships with active field staff.
- Up to 50 test vehicles
- Everything in Starter
- Live GPS tracking & operations map
- Real-time surveillance route replay
- Trip overage automated alerts
- Analytics dashboard
- Push notifications (FCM)
- Priority support
Enterprise
Tailored to your fleet size
For dealer groups and large-scale fleet operations.
- Unlimited vehicles
- Everything in Growth
- Multi-dealership management
- Custom integrations (DMS, CRM)
- Dedicated account manager
- SLA-backed uptime guarantee
- White-label options
- Custom billing arrangements
Ready to modernise your test drive operations?
Book a free 30-minute demo and see DriveDesk in action with your own fleet data.